Tackling a Medicine Tender: A Short Guide

Published10th January 2022

Are you a healthcare provider, waiting to tackle your next medicine tender response? Are you already tendering for work but are yet to see success from your efforts? Well, you’re in luck – Healthcare Tenders is here to help!

Medicine tenders are in high demand, so it’s likely you’ll be competing against many other suppliers. To stand out in such a competitive space, you need to make sure your tender response is top notch.

In this blog, we’ll provide six tips for writing a successful tender response. So, when it comes to tackling your ext tender, you’ll be ready to impress the buyer and win the contract! Keep reading to find out more…

NHS Supply Chain

It’s likely that in your attempts to win a medicine tender, you’ll come across the NHS Supply chain. It primarily manages the sourcing, delivery, and supply of healthcare products and services across NHS organisations. It supports the NHS in England and Wales by providing procurement and logistics services. So, if you’re trying to win medicine tenders – or any other NHS tender – you need to get to grips with this organisation.

6 tips to help you write a medical tender bid

1. Collect your past bids

If your organisation has written medicine tenders before, it’s advisable to save your past bids. If you’re supplying specific types of medicines, taking lessons from your previous bids can help hone your current ones.

Now, this doesn’t mean copying and pasting text from one bid to another. Rather, it’s best to naturally include some information that you know will help in your next bid. Once you have a bid library in operation, you’ll be more organised, and your medicine tenders will be written faster.

2. Ensure that you have adequate accreditations & qualifications

It goes without saying, but the healthcare industry is one that rightly requires certain qualifications. This especially applies to you as the supplier of medicines, and without them, you fall at the first hurdle. It’s dreadful when you’ve invested time into a bid for it to fail because of not having the qualifications. So, to avoid this, thoroughly read and digest the requirements. If you don’t meet the buyer’s requirements on paper, you should move on to a different contract.

3. Gather your evidence

To tender for contracts successfully, you need to demonstrate your relevant experience to the buyer. So, before you produce your medicine tender response, gather your evidence and produce relevant, engaging case studies.

Ideally, you will provide the buyer with two to three contract examples from the past five years. These should be similar in size, scope and complexity to the buyer’s project. For example, if you’re bidding for medicine tenders, don’t include your experience with mental health services. This is unlikely to be relevant to the contract at hand and won’t do anything to impress the buyer.

4. Proofreading and grammar

The number of suppliers for a medicine tender can be expansive, so getting your documents grammatically correct is vital. Part of that process is proofreading.

Look over your work multiple times to make sure errors are corrected. You could try reviewing your work after a few days, so you can come back to your documents with fresh eyes. It also helps to get a colleague to look it over for stray errors. You could even have your device read your tender response aloud, making it easier to spot mistakes or areas that require improvement. A good rule of thumb is reading it as though you’re the buyer, checking that every specification is met.

If you think you need extra support in this area, you could look into outsourcing. Our service Tender mentor aids specifically with this problem.

5. Be proactive with your feedback!

Whether you’re successful or not, the buyer will provide feedback about your tender response. If you’re unsuccessful, you’re bound to be disappointed. However, all is not lost! Receiving feedback from the buyer is a great opportunity to see where you went wrong and learn how to improve for future submissions.

Not only will this help your future attempts with specific buyers, but it will improve your approach to tendering as a whole. You can dedicate extra time and resources to any areas that need improvement. So, you can submit your next medicine tender response with confidence.

6. Keep up to date with the supplier code of conduct

If you’re supplying the NHS, there are certain requirements your company needs to meet.

These can include:

  • Fair labour policies
  • Discrimination and equality policies
  • Health and safety policies
  • Environmental policies.

All these aspects need to be ensured before you can work with the NHS. They reserve the right to check your compliance with these requirements. So, it’s wise to meet these requirements as soon as you can. Regardless of whether it’s a medicine tender or any other form of healthcare procurement, adhering to this is vital. Otherwise, you’ll struggle to secure contracts for your business.

In summary

So, we’ve reached the end of our blog on medicine tenders. You should now have the tips and tricks to help write your bid. For those who need it, here’s a recap:

  • A short summary of the NHS Supply Chain
  • Six tips to aid you in writing medicine tenders
  • Ensuring adequate qualifications and accreditations
  • The power of receiving feedback
  • Collecting past bids and organising them into a bid library
  • Gathering your evidence
  • Thorough proofreading & grammar checks
  • Keeping up to date with the NHS supplier code of conduct.

Need help writing your next medicine tender?

If you don’t have the resources or time to write a winning bid, why not outsource it? Our sister company Hudson Succeed boasts an 87% success rate and have over 60 years of collective bidding experience. We offer four bid writing support packages that can get you on the path to success. Whether you’re new to tendering, or simply need someone to proof your written response before you submit – we can help.

Tender Ready

Our Tender Ready programme is designed for those who have never tendered before. This 4-week programme works with you to ensure you have everything in place to tender successfully.

Tender Improvement

Tender Improvement can help if you’re already tendering but aren’t seeing success from your current efforts. Our Bid Writers will assess your previous submissions and supporting documents. They’ll give you feedback and guidance on how to improve, helping you to secure your next medicine tenders.

Tender Mentor

If you’ve written a medicine tender response and need someone to proofread it – Tender Mentor is for you. A Bid Writer will double-check it’s in line with the specification and free of any grammar or spelling mistakes.

Tender Writing

If you’ve found the perfect tender but don’t know where to start – we can help. Send the specification over to us and our Bid Team will do the rest. They’ll let you know what they need from you and provide you with a full Tender Writing breakdown. They’ll even submit it on your behalf, leaving you more time to focus on your business.

Get in touch to find out more information.

Where can I find medicine tenders?

You may be wondering where you can find medicine tenders. You likely don’t have the time to trawl through numerous websites, relying on inaccurate CPV codes. Luckily for you, we have a solution.

Our Healthcare Tenders portal uploads all the relevant tenders in the healthcare industry across the UK. This helps to streamline the process, saving you time and resources.

What makes Healthcare Tenders different?

Healthcare Tenders is a time-saving tool. Our Opportunity Trackers manually search numerous sites for the latest healthcare leads and opportunities. They upload a whole range of opportunities such as single-provider contracts, NHS frameworks and DPSs. Once they are uploaded to our portal, you can filter the results by budget, keyword, location and more.

Below are previous medicine tenders sourced on our portal:

Sodium Chloride 0.9% for Injection

UK Health Security Agency – South East- Budget: £400k

The Supply of Medication

GB Birmingham- West Midlands- Budget: £100k

NHS Framework Agreement for Branded Medicines

NHS England) – North West- Budget: £3.1 million

Analgesics, Anaesthetics, Musculoskeletal & Joint Disease Generic Medicine

National Services Scotland – Scotland – Budget: £19.2 million

Homecare Medicines Services High Tech Framework

Leeds Teaching Hospitals – Yorkshire and Humber – Budget: Undisclosed

We source healthcare tenders for the following sub-sectors:

Book a free live demo today.

Want to save even more time?

Upgrading to Discover Elite can help optimise your tendering efforts even when you’re busy!

The Ultimate Time-Saving Tool offers your business:

  • An annual subscription to a maximum of two Discover portals of your choice.
  • Up to five bid breakdowns per month to help you make your bid or no-bid decisions.
  • Weekly phone calls with your Account Manager to discuss viable medical leads and tendering opportunities.
  • Award and pre-market engagement notice monitored on your behalf.
  • Public and private buyer portal management including registering, password management, downloading documents and assessing viability based on your bid strategy.

Contact us for more information.

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